We got tired of running a studio across a bunch of different apps that didn’t talk to each other. So we built one that does.
The calendar is in Google. The alarm is in one app. The door locks are in another. The gear list is in an email. Rates live in a spreadsheet. When it’s time to invoice, you pull it all together by hand. It works because you know where everything is. Ovrseer automates it all in one system.
Confirm a booking and ovrseer updates the calendar, builds the invoice, schedules access and gets the studio ready. No copying information from one system to the next.
Door codes are created automatically for the people who need them, when they need them, and expire when the booking ends.
Climate, access and other studio systems can respond automatically to what’s happening that day. The building gets ready before they arrive and resets when they leave.
Ovrseer doesn’t just track what’s happening at the studio. It actually does the things.
Clients submit an inquiry through your website and ovrseer builds the booking for you: dates, spaces, requirements and an estimate based on your rates. Give it a quick review, make any changes, and approve it when you’re ready.
Both are on every plan. How bookings become bookings is your decision, not a tier.
Review the details and the rate if you want to, then confirm the booking. Ovrseer takes it from there — adding it to the calendar, sending the invoice, scheduling access, making sure the equipment is booked and getting the building ready.
This is the part that matters: ovrseer isn’t a place to manage six systems. It orchestrates them.
Inquiries, holds and confirmed bookings all live on the same calendar, broken out by space, date and time. Change the booking and everything connected to it changes with it.
Every booking gets its own client experience with the information specific to that shoot: access details, maps, parking, wi-fi, studio instructions and a searchable FAQ. No account or app download required.
Their booking code unlocks more than the door.
Once signed in, authorised clients can:
Keep your studio’s equipment, rates and availability in ovrseer. Clients can request gear with their booking, and confirmed rentals are automatically scheduled and assigned for prep and return.
Have equipment from other owners in your rental pool?
Ovrseer asks them to confirm availability and keeps track of what they’re owed.
Ovrseer can connect the schedule to the smart systems your studio already uses. Access begins when it should. The building warms up before call. The alarm knows when people are expected. Everything resets when the booking ends.
Add an optional Studio Display anywhere clients and crew enter or work. It can show what’s happening today, check people in and out, provide access information, answer common questions and surface the controls people actually need while they’re there.
And the good part:
you decide what appears on each screen, and manage them all remotely from ovrseer.
Close out equipment, confirm charges and leave private notes about the client while the shoot is still fresh. The next time they inquire, the history that matters is already there.
Inquiry → approval → the studio prepares itself → the shoot → wrap → money and history. One record, the whole way round.
Ovrseer holds a lot of information about your business. We treat it accordingly. Your studio’s data remains yours, and you can export it whenever you want. Cancel your subscription without penalties or having your business held hostage.
Built on established cloud infrastructure with appropriate encryption and access controls.
Export your studio’s records in standard formats such as CSV, whenever you like.
Cancel when you want. Your data isn’t leverage to keep you subscribed.
Pay for what your studio needs, not how many people use it. Every plan includes setup by us, unlimited staff, and your data stays yours. Upgrade, downgrade or leave whenever you want.
For studios that just need a better way to rent their space.
For spaces that should run without somebody there to open them.
For working studios with people, equipment and a schedule.
For multi-use studios that want the whole thing running on one system.
You tell us how your studio works — your spaces, your rates, your gear, your door hardware, your wording — and we hand it back working. No configuration weekend, no implementation project, no per-hour onboarding fee.
Optional, on any plan — and all of them are already in Complete.
A screen on the wall that checks people in and answers the usual questions.
Your public site on your own domain, edited in the same admin as everything else.
Screenings, workshops and open houses, with tickets and a door list.
More than one building under one account. Tell us what you are running.
| What you get | Book | Automate | Operate | Complete |
|---|---|---|---|---|
| Bookings & calendar | ||||
| Bookings that build themselvesAn inquiry from your site arrives as a real booking — dates, spaces, requirements and an estimate from your rates. | ✓ | ✓ | ✓ | ✓ |
| Review first or book instantlyApprove every booking yourself, or let clients choose, pay and confirm on the spot. Your call, on every plan. | ✓ | ✓ | ✓ | ✓ |
| One calendar everyone can trustInquiries, holds and confirmed bookings on one grid, by space and by day. The public just sees the dates blocked. | ✓ | ✓ | ✓ | ✓ |
| Holds that expire on their ownA soft hold releases itself when it lapses, so a date nobody committed to does not sit blocked for a month. | ✓ | ✓ | ✓ | ✓ |
| Up to 2 rentable spacesEnough for a cyc wall and a kitchen. More spaces from Automate up. | ✓ | ✓ | ✓ | ✓ |
| More rentable spacesAs many rooms, stages and bookable areas as the building actually has. | — | ✓ | ✓ | ✓ |
| Approval workflowsMulti-step review, internal sign-off and conditions that have to be met before a booking is confirmed. | — | — | ✓ | ✓ |
| Money | ||||
| Estimates from your rate cardSet your rates once. Every inquiry is priced against them before anybody reads it. | ✓ | ✓ | ✓ | ✓ |
| Payments through StripeDeposits, balances and instant bookings. Stripe takes its fee; ovrseer never takes a cut of your bookings. | ✓ | ✓ | ✓ | ✓ |
| Invoices built from the bookingFinal charges, extras and overtime become the invoice without anybody retyping the shoot. | ✓ | ✓ | ✓ | ✓ |
| Push to your accountingCompleted transactions go into the books you already keep, rather than being re-entered at month end. | — | — | ✓ | ✓ |
| The building | ||||
| Access codes per bookingOne code per booking, live when the booking starts and dead when it ends. Nobody has to remember to revoke it. | — | ✓ | ✓ | ✓ |
| Smart locksCodes written to supported locks and removed again on the schedule the booking set. | — | ✓ | ✓ | ✓ |
| Alarm integrationThe alarm’s real state on screen, and a building that knows when people are expected. | — | ✓ | ✓ | ✓ |
| HVAC schedulingWarm before call, back down after wrap, per space, driven by the calendar rather than by memory. | — | ✓ | ✓ | ✓ |
| Building automationsOther supported systems scheduled against the booking through their own APIs. | — | ✓ | ✓ | ✓ |
| Equipment | ||||
| Equipment rentalsYour kit, your rates, your availability. Clients request gear with the booking and confirmed rentals are scheduled. | — | — | ✓ | ✓ |
| Gear you do not ownPool other owners’ equipment. Each owner is asked to confirm their own units and kept track of for what they are owed. | — | — | ✓ | ✓ |
| Out and back, item by itemPrep, check-out, substitutions and return — so you know what actually went and what has not come home. | — | — | ✓ | ✓ |
| People & workflow | ||||
| Unlimited staffEveryone who works on bookings gets their own login. No seat counting, on any plan. | ✓ | ✓ | ✓ | ✓ |
| Members & tenantsLong-term occupants alongside bookings, with their own access and their own billing. | — | — | ✓ | ✓ |
| Tasks & studio workflowsTurnaround, lock-up and wrap jobs generated from the booking, assigned to a person and visibly not done until they are. | — | — | ✓ | ✓ |
| Client history & notesPrevious bookings, private notes and how it went — there the next time that client inquires. | — | — | ✓ | ✓ |
| Your clients | ||||
| Booking page on your siteA branded form on your own domain that arrives as a structured booking rather than an email. | ✓ | ✓ | ✓ | ✓ |
| Client Studio AppEvery booking gets its own page: access, parking, wifi, maps, instructions and a searchable FAQ. No account, no download. | — | — | ✓ | ✓ |
| Client-facing controlsSigned in with their booking code, authorised clients can set the heat, say they are rolling and arm the alarm on the way out. | — | — | ✓ | ✓ |
| Public-facing | ||||
| Studio DisplaysScreens anywhere clients and crew arrive or work, each showing what you decide, managed remotely. | — | — | — | ✓ |
| Website builderSpaces, rates and availability on your own domain, never out of date with the calendar. | — | — | — | ✓ |
| Events & ticketingScreenings, workshops and open houses. Tiers, registration, a door list and the money in beforehand. | — | — | — | ✓ |
| Advanced customisationYour wording, your branding and your workflow, across everything a client or crew member sees. | — | — | — | ✓ |
Prices in Canadian dollars, plus tax. Card fees on deposits and ticket sales are Stripe’s and go straight to you — ovrseer does not take a cut of your bookings.
Ten minutes of questions about your spaces, your gear and your doors. You get an honest answer about whether this fits — including no, if it does not.
No card, no demo booking, no sales sequence.